Managing Stress In The Workplace

6 June 2016

Identify causes of stress and state their impact on the work place 1. Poor time management can cause a massive stressful environment and have extreme impact on the workplace and can cause inability to prioritise tasks. Bad planning of the workload can lead an individual to losing control, falling to undertake her/his duties efficiently, fulfilling task which are less important rather than these which are both urgent and important, it can also spread stress onto co-workers;

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2. Inability to ‘Say No ‘and Submissive behaviour can lead an individual to promise something which she/he cannot deliver which can have an influence on work performance and lead to stress;

3. Poor communication can cause a big misunderstanding between two parties. The information can be diluted and distorted and by the time it gets to the recipient can mean something completely different, as the consequence the objective stated at the beginning cannot be achieved which can cause enormous stress and has massive impact on work performance;

4. Bad working environment unable an employee to undertake his daily duties effectively. Cluttered desks, noisy office, lack of space have an impact on working performance and cause stress. Inability to concentrate and stay focused can lead to omit a crucial task. List symptoms of stress in the work place

1. Psychological:
Unable to concentrate
Feeling Angry, Anxious ,Embarrassed
Loss of control
Loss of self confidence
Unable to make a decision under pressure
Lack of attention
Lack of job security

2. Behavioural:
Aggressive or Passive behaviour
Procrastination
Poor time management
Reduced work performance
Increased absenteeism from work
Poor communication
Describe a simple stress management technique that could help to reduce stress or its effects Brisk Walk and Self Talk
Go for a short quick really brisk walk outside.
Leave the building.
Change your environment.
Breathe in some fresh air and smell the atmosphere…

Trees, rain, flowers, traffic fumes – doesn’t matter – stimulate your senses with new things. On your way out keep saying to yourself out loud (and to anyone else you see, in that daft way people say “Elvis has left the building…”): “(your name) is leaving the building.. “

And when you are outside and free say:
“(your name) has left the building.. “

You can extend the exercise by going to a park and jogging a little. Or do a few star-jumps – something energetic to get your body moving and relaxing. Or stroke a dog, or pick up some litter, or kick a kid’s football. You can of course use other mantras or chants, depending on what you want to do and how far you want to get away from the stress causes, for example: “(your name) is doing star-jumps/picking up litter/looking for a small non-threatening dog.

Of course this is daft, but the daftness reduces the stress by removing you from the stress in mind and body. It will let you forget about it for a while. You can look at things from different perspective and also recharge your batteries. Doing something daft and physical – and reinforcing it with some daft chanting – opens up the world again. I copy with stress in the workplace by using few different techniques.

I use time management techniques such as, prioritising task, creating to do list. I also delegate tasks to my co-workers, which let me concentrate on the priorities. I am able to say no if I know I cannot fulfil the task at the particular moment. I always stay in control and make right decision even if working under pressure. I take regular breaks. These breaks allow me to get away from busy office, talk to myself, and think about what else I have to do, make sure I am up-to-date with my work. During the working day I also try to eat and drink regularly.

Identify sources of stress management support available in the work place or elsewhere and explain when to include the use of counselling, mentoring and advising to support individuals in the workplace. Mentoring is a process where, there is cohesiveness between listening and learning in order to reflect in greater results. Mentoring is a process where there is synergy in relationship among two or more individuals in a process to achieve much more than individually anyone could do of their own.

Communication is an important feature of the entire process of mentoring. Mentoring should be a time bound programme, and there should be regular meetings and exchange of views. The mentor needs to update himself on concerned work areas, so that he can answer to the doubts of the participants in the process. Counselling is an effective tool to correct an employee who is demotivated and is finding himself incapable to handle a situation or conflict at the work place.

Counselling can improve self-esteem, commitment and competence level. Where they are unable to handle an untoward situation, some relationship problem or misunderstanding or finding difficulty in completing an urgent task. This sometimes gives a de-moralizing effect on the employee and ultimately compromised performance. These are ideal situations, where the employee needs counselling from a seasoned and matured boss.

The objective of counselling is to make the employee comfortable, that he is not alone. Few specific questions and their answers may lead to diagnosing the reason of current situation. Employees should seek help and ask for counselling and mentoring in the following situations: Stress is affecting them physically to the point that you feel unwell Stress is affecting their private life

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